DESCRIPTION:

As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

ACTIVITIES + RESPONSIBILITIES:

  • Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
  • Manage and screen all calls, direct accordingly primary phone contact.
  • Schedule meetings as needed.
  • Conference room coordination.
  • Assist in team travel arrangements as needed.
  • Receive, sort and deliver mail.
  • Maintain filing system organization for respective teams and individual projects.
  • Assists department with transmittals and FedEx.
  • Set up proposals.
  • Completing and submitting Expense Reports
  • Shop drawing management.
  • Assist Survey organization as needed.
  • Maintain deadline calendar and project status list for the civil department.
  • Schedule and coordinate internal lunch and learns and continuing education seminars
  • Order and maintain office supplies.
  • Complete expense reports.
  • Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents.
  • File, scan, and archive office files and project files.
  • General clerical tasks for project managers
  • Help manage engineers individual continuing education records.
  • Assist PM’s by drafting design proposals and amendments.
  • Maintain proposal tracking system.
  • Coordinate contract review for project managers.
  • Manage a construction administration email address to provide architects/contractors to send submittals/RFIs/pay applications to for projects under construction Assist PM’s in preparing punch lists documentation.
  • Work with PMs and APMs to develop a reusable file structure template w/ typical document used on projects already saved in folders.
  • Pick Up/ Drop off project related documents from clients, municipalities, etc.
  • Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
  • Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates

REQUIRED SKILLS/ABILITIES:

  • Ability to identify and solve complex problems.
  • Excellent verbal and written communication skills.
  • Ability to be both creative and analytical.
  • Extremely detail-oriented and accurate.
  • Proficiency in Microsoft Office Suite

QUALIFICATIONS:

  • Associate degree in a relevant field, bachelor’s degree preferred.
  • Experience as an administrative assistant.

APPLY:

  • Submit resume to the People + Development team via email to careers@ddgpc.com
  • Specific project experiences and responsibilities shall be provided with resume.