DESCRIPTION:

As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

ACTIVITIES + RESPONSIBILITIES:

  • Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
  • Answer and direct phone calls
  • Greet clients and visitors and direct to appropriate staff
  • Keep a clean work environment
  • Scan project files and accounting files to maintain paperless systems
  • Shop drawing management
  • Set up proposals
  • Maintain polite and professional communication with employees and visitors
  • Keep stock of necessary office supplies
  • Organize and schedule appointments
  • Plan and assist in meeting setup
  • Maintain filing system organization for respective teams and individual project
  • Correspondence preparation: letters, fax, transmittals, etc.
  • Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
  • Utilize Outlook updates to assist in scheduling
  • Completing and submitting Expense Reports
  • Assist office staff with general requests such as running and compiling reports

REQUIRED SKILLS + ABILITIES:

  • Associate degree in a relevant field, bachelor’s degree preferred
  • Experience as an administrative assistant
  • Knowledge of office equipment, such as computers and printers
  • Proficiency in Microsoft Office Suite
  • Attention to detail, organization, and problem-solving skills
  • Excellent written and verbal communication skills

EEO STATEMENT:

DDG is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. DDG makes hiring decisions based solely on qualifications, merit and business needs at the time.

APPLY:

  • Submit resume to the People + Development team via email to careers@ddgpc.com
  • Specific project experiences and responsibilities shall be provided with resume