DESCRIPTION:

As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

ACTIVITIES + RESPONSIBILITIES:

  • Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
  • Answer and direct phone calls
  • Greet clients and visitors and direct to appropriate staff
  • Keep a clean work environment
  • Scan project files and accounting files to maintain paperless systems
  • Shop drawing management
  • Set up proposals
  • Maintain polite and professional communication with employees and visitors
  • Keep stock of necessary office supplies
  • Organize and schedule appointments
  • Plan and assist in meeting setup
  • Maintain filing system organization for respective teams and individual project
  • Correspondence preparation: letters, fax, transmittals, etc.
  • Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
  • Utilize Outlook updates to assist in scheduling
  • Completing and submitting Expense Reports
  • Assist office staff with general requests such as running and compiling reports

REQUIRED SKILLS + ABILITIES:

  • Detail oriented and highly organized
  • Proficient in Microsoft Office Suite or similar software
  • Attention to detail, organization, and problem-solving skills
  • Excellent written and verbal communication skills

PHYISCAL REQUIREMENTS:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at a time.

APPLY:

  • Submit resume to the People + Development team via email to careers@ddgpc.com
  • Specific project experiences and responsibilities shall be provided with resume